top of page

Health and Safety Policy

It’s Your Mojo is a limited company providing online lessons to children in the extra-curricular

subject areas.

Our policy is to provide, as far as is reasonably practicable, a safe and healthy workplace and safe

systems of work for our employees and any others who may be affected by their activities or


A documented safety policy has been established and is maintained under the responsibility of the

Director along with full direction, support and review by the Management Team.

Via our policy It’s Your Mojo will:

• demonstrate commitment to the policy by developing a continuous open and effective

relationship with regulatory authorities, employee representatives and the local community

• fully comply with legislative requirements and codes of practice

• aim to continually improve the standard of safety of our operation by seeking to systematically

eliminate, or where this is not possible, control all potential risks

• assign responsibility for H&S issues to named Company roles and provide full support to all those involved

• set objectives on an annual basis, to be reviewed regularly in order to assess and continually

improve the safety performance of the Company

• train employees in H&S awareness and risk identification and ensure they understand their legal

and moral duties

• support and monitor the performance of contractors who undertake work for It’s Your Mojo

• annually review this policy, and if necessary, update it to take account of new developments

It’s Your Mojo aims to achieve best practice in terms of health and safety in all that we do. Further

details of the policy and safety systems are contained in the Company Handbook.

Accidents and First Aid

This section covers the arrangements for the treatment of injuries at It’s Your Mojo offices for the

reporting of accidents and incidents. The statutory duty to report certain accidents to the Health and

Safety Enforcing Authority is also covered.

First aid should be provided by trained First Aid qualified person only.

External Medical Assistance

If an injury, or illness at work, is considered sufficiently serious to require medical attention, or some other form of external assistance, the immediate supervisor of the person concerned should seek assistance by dialling 999 from the nearest available telephone.

The following information should be given:

• Type and seriousness of injury or illness

• Location and directions for vehicle access

• Brief description of accident and any special rescue equipment needed

• Do not ring off until you are sure that the emergency services have all the information they need.

• It is important to ensure that the injured person, and others, are protected from further danger by

shutting off any equipment if this can be done safely, cordoning off the area and by warning any

other persons undertaking similar operations.

• Do not use any equipment that has been involved in an accident until it has been checked for

safety and any investigation has been completed.

5. Recording and Reporting Accidents Details of any injury received at work must be entered on to

the Accident Register. The record should include accidents to visitors, members of the public or

contractors working, visiting or accessing sites owned or occupied by It’s Your Mojo

6. Risk Assessment 

Under the Management of Health and Safety at Work Regulations It’s Your Mojo

is required to undertake risk assessments to identify any hazards at the workplace and to determine

the precautions that need to be taken to safeguard those who might be at risk.

The assessments must take into account the special needs of those who have disabilities, or who are

young and inexperienced, and those who are expectant or nursing mothers.

The assessment must also specifically consider fire risks.

Risk assessments are within the responsibility of all managers and are a key element in our

procedures for health and safety. Line managers are responsible for the assessment of working

practices within their span of control and either appropriate training, or support will be given. In

both cases there will be a need for all parties to cooperate if the process is to be effective.

Experienced managers will provide the necessary support and guidance to managers in completing

risk assessments. Risk assessments are also required for work away from the office e.g. project work

and It’s Your Mojo ‘events’. The relevant manager in control is responsible for undertaking the

assessments in these cases. It’s Your Mojo is also required to consult with employees on the

outcome of risk assessments.

7. Undertaking Risk 

Assessments Risk assessments will be undertaken to identify the hazards and

assess the risks to employees and any others who may be affected by what we do. Hazards are

something which could potentially cause harm. The risk assessment indicates the likelihood that the

harm will occur, and the potential severity. We will assess whether a risk could be eliminated, e.g. by

changing working practices and if not, we will consider how it can be minimised. The assessments,

carried out by trained employees, will be recorded on the appropriate form and repeated should

there be any significant change, or if we have reason to suspect that the previous assessment is no

longer valid.

8. Responsibilities 

On a company wide basis Health and Safety issues will be monitored and reviewed by:

• Director who is responsible for H&S matters.

All employees are responsible for reporting and identifying H&S risks and improvements.

9. Line Management 

As Health and Safety at work is an integral part of good management it is therefore the

direct responsibility of line management at all levels.

They must:

• explain our H&S policy to new employees at induction

• instruct new employees in fire and evacuation procedures

• include H&S matters in team briefings

• conduct risk assessments, taking action to eliminate or reduce risks

• ensure a prompt review of, and take appropriate action on employee H&S issues

• ensure that premises and equipment are maintained in good order

• ensure that fire exits are kept free from obstruction

• maintain a high level of cleanliness and tidiness

• ensure that they know how to contact a first aider 1

All employees should notify their line Manager of ANY hazards to H&S which they notice, and any

suggestions they may wish to make regarding H&S. The Human Resources Director will assist with any H&S matters.

The duties of employees are to:

• take reasonable care for the Health and Safety of themselves and others

• co-operate with the company in Health and  Safety actions and procedures 

• use correctly all work items provided, in accordance with instruction

• wear protective equipment where appropriate

• not interfere with or misuse anything provided in the interests of Health and Safety

• report maintenance or repair problems promptly to their Manager

• ensure that fire exits are kept free from obstruction 

• maintain a high level of cleanliness and tidiness

• ensure that they know how to contact a first aider

6 Failure to co-operate with these procedures may result in disciplinary action.

The Management of Health and Safety Regulations 1992 require all employers to undertake risk

assessments in order to identify hazards and evaluate the risks from them. The assessment should

identify the hazards and assess the risks to employees and any others who may be affected by what

the Company does, e.g. contractors, visitors, temporary employees.

Hazards are something with the potential to cause harm, e.g. manual handling of loads, unsafe

practices. Manufacturers'; instructions may help to identify hazards, as will accident records.

Managers are responsible for undertaking risk assessments in their own areas.

Employees within each area should be involved in the assessment.

Step 1 Look for the hazards. 

Step 2 Decide who might be harmed, and how.  Evaluate the risks arising from the hazards and decide whether existing precautions are adequate. If not, you must decide for each significant hazard whether the risk is high, medium or low. Address the high-risk hazards as priority. a. Can the hazard be eliminated altogether? b. If not, how can the risk he controlled so that harm is unlikely?

Step 3 Record your findings in writing on the relevant form.

Step 4 Inform your employees, and anyone else at risk, of your findings.

Step 5 Keep the written assessment on file for future reference; review from time to time and revise

as necessary.

Step 6 The assessment should also be loaded onto the company SharePoint.

Step 7 Repeat the assessment at regular intervals. Particularly if there have been significant changes

in your area

10. Office safety 

All employees spend a considerable proportion of their working time in an office

environment; office safety is therefore important.

Good practice in the storage of goods and paperless processes are at the heart of safe working. In

particular they are crucial to fire safety and the maintenance of security. It’s Your Mojo will ensure

that all display screen users are provided with equipment and furniture which is compliant with the

Display Screen Equipment Regulations 1992. Display screen equipment

Most employees use display screen equipment for at least part of their work. Proper layout and

management of the working area is vital for comfort and the avoidance of health-related problems.

Workstation risk assessments will be made for all employees who are regular users of display screen


11. Manual handling 

Manual handling is a cause of many work-related injuries and this applies even

in offices. Particular care is needed when placing or retrieving items from shelves or stooping to pick

items directly from the floor. Proper access stools or steps should be used for reaching items above

a comfortable handling height. Never stand on wheeled chairs to gain access to items stored on high

shelves. Employees should avoid the need to lift or move loads, where this is not possible then

mechanical aides such as trolleys should be used to lift and move goods around the office e.g. boxes

of stationery, VDUs etc. Employees can also reduce the risk of injury by reducing the weight of loads

by making the loads smaller or by asking for assistance.

12. Working offsite 

When working on premises under the control of other employers it is important

to follow any local health and safety rules that have been established. Make sure that you have

checked in at any reception or security point so that they are aware that you are working on site.

You must not breach local working rules.

13. Home working 

It’s Your Mojo cannot extend duty of care to employees who work from home. It is envisaged that the majority of this work will be mainly PC based. Work equipment used such as PC’s or laptops should be regularly checked and kept in good condition so that it does not cause harm to the homeworker or other persons.. Electrical sockets and other parts of the home worker domestic electrical system are their own responsibility.

bottom of page